Each one of us works for a monetary return and invoice is one procedure followed by companies to process payments for us.
If you are a contractor associated with a business, there is a different template for an invoice that you have to follow.
Let’s understand what a contract invoice is.
This is a bill that you provide to a company for the services or products offered by you.
Download Printable Contractor Invoice Templates & Examples in Word, PDF & Excel
It is essential for you to be enrolled as a contractual employee so manual approval happens effortlessly.
The problem with preparing a contractor invoice is the diversity in the content and structure followed by the clients.
To eliminate this chaos, we have structured invoice that can be used to obtain your money.
For Professionals
A firm engages an external independent contractor only when there is a need for expert advice or a large-sized plan which the internal resources cannot handle such as in the case of a painting job (for which our painting estimate templates are very helpful).
An Independent Contractor is engaged in work domains like refrigeration, electrical, flooring, construction, software development, carpet cleaning, and other private jobs.
Sometimes, organizations present you with the in-built payment invoices that include company logo and billing details.
Many other times, you need to take the initiative to bill your customer with details like – contact information, license detail, address, work description, sure terms, and payment info.
For Freelancers
The contractor and freelancer invoice templates go hand in hand. When you are in a trade, you need to know the formats accurately.
The invoice template for a freelancer will include the following details.
- Order detail or job number as assigned by the company/customers.
- name and description.
- Hours worked and supporting documents to show the number of hours.
- Date of completion of the work done.
- The payment amount the customers owe you which can be paid using checks with the help of printers.
This is quite easier way to make just like a bill of sale.
Based on your convenience, you sure well may use invoicing applications such as Excel or Word or tools to use and request a new free online invoice service and customize based on your detail.
Alternatively, you may choose and download printables that we list here for your business.
You may blindly download and use these business templates and edit the information and send to your clients.
How to make it?
The contractor invoice number is typically a document that is sent to the clients either prior to or after the supply of services or goods.
It is considered a legal document and given a priority by the accounts department.
People get confused between a receipt and a professional invoice.
A receipt is supposed to be a document that confirms the payment of the buyer while the invoice is meant to monitor the sale till the end.
Process
The process of creating an invoice is simple.
- Begin with your details such as name, contact number, address, logo and license detail.
- Next, add the work description. You need to include the same terms as in the agreement mutually agreed by both the parties.
- Subsequently, explain the resources involved to get the work completed. This should include the materials, labor and time spent towards this project.
- Bill the net payment along with your bank information to get paid. This helps the accounting department to quickly process your printable invoice.
When you work with an organization, you need to be as specific as possible with respect to the materials, quantity, costs per piece and also the net amount of each material.
As you calculate the cost, make sure that you add the justification and the due amount in order to get paid.
Well, there are a few tips to ensure an easy workflow as you as contractors request money from various clients with your professional invoices.
- Capture the pictures at various stages of the project and use them as pieces of evidence.
- Check the list and values included even before you hit the send button.
- Format the online payments printable as this is the professionally acceptable format by clients.
- There is a specific duration within which the business has to release your billing online after request. Refer to the agreement or the local contract law.
- If there are taxes applicable to you, check the exact percentage and include it in your download. This helps the client to claim appropriate tax credits.
You may want to create an online invoice using Google Docs similar to a work order(here). This invoice template is extremely easy to work on.
- Login using Google account and then select a free contractor invoice templates option.
- Choose the invoice template that is suitable for you.
- Create the invoice and alter the information in it.
- Click share so you may send the free contractor invoice to the client.
Simply repeat above steps for all your contractor invoice formats.
Conclusion
The invoice template is a crucial document that every organization records and maintains for future references.
It is a legally binding document that needs professionalism and standard printables so you may charge the business/ client payment rightly.
Before you send your contractor invoice, do a spellcheck and also assess the numbers included in it. You never get a chance at a later time to edit it.
Pay close attention to the invoices you use!
