23+ Project Timeline Template Free Download – Word, Excel, PDF, PPT!!

Project Timeline Template

If you are in a managerial position, you can never ignore the project timeline tool that lets you plan the phases of the project. Whenever you are asked to present a project report or phase-based progress to your heads, it is essential to develop and establish proper timelines that impress the firm and also improve the reliability of your project.

In general, the timeline is not just restricted to rows and columns. It includes graph and charts that can be easily understood by the rest of the members. You need templates to create an effective timeline that can be easily transformed into other forms. This post contains all essential project timeline templates to apply for your personal and industrial projects.

Simple project timeline templates

If you are new to the concept of the project management timeline, you can directly use these simple templates where you can write down the tasks to be accomplished along with the deadlines proposed for each of the tasks.

Project Timeline Template Project Timeline Template Project Timeline Template

Project Timeline

The schedules in a project are usually categorized as weeks or months. The first step is to list down the tasks. The next step is to find out the number of weeks required for each task. Sometimes, there can be multiple tasks overlapping during the same time. In that case, you can differentiate them with multiple color schemes. You can do this easily in the usual spreadsheet software or even Paint tool. However, this is ideal for beginners. When you are a project manager, you need to display professionalism and not rely on these applications.

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Some projects tend to extend for years and it can be extremely difficult to track down the progress of activities with a spreadsheet or on a blog. Similarly, it does not look attractive when you present the outcomes at a meeting. You may have to get creative and list benchmarks achieved at different points of time during a year. Some of the templates listed here act as examples to categorize results based on year and department and list them as a graph or a chart with a specific color scheme. This is not only simple but also effective that every project manager should get used to.

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How to use project timeline effectively for business?

Using a project management timeline as such does not make you a potential manager. You need to maximize the use of the timeline and data for the entire business project. Here are a few steps to make that happen.

  • If it is a new project, begin with scope definition for the project and then create a WBS (work breakdown structure) that will let you evaluate duration, data, dependencies, resources, and milestones that can influence the progress. Finally, build the timeline. The other aspect to keep in mind during timeline creation is to allow duration in every milestone to sort out issues and communicate with stakeholders. This reduces the overall risks involved and also does not impact costs and duration negatively.
  • If it is a long-term project, make it a habit to create the basic timeline and then milestone-based timeline. This will let you achieve milestones with better precision and utmost satisfaction. Instead of maintaining a lengthy timeline and sharing with stakeholders, it is a better idea to convert a task-based timeline into a pictorial representation.
  • Integrate the timeline with the human resource plan and risk management plan. This will ease the work and mitigate the overall risks involved.

Always maintain a chronological order when you create the timeline for a big project. This will make it possible for stakeholders associated with a project to grab the big picture and take effective decisions. As this is usually stored for official reasons, gain a deeper understanding of using this tool before you directly apply to the project.

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Editable free project timeline templates

If you are quite experienced in using a timeline, it is high time that you go for editable templates in different formats like PDF, Excel, and Word.

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In all of these marketing color templates, you can notice that you can add legal notes as well as the statuses of tasks. Further, it is possible to estimate the total costs spent to achieve a particular milestone. Ideally, a competent project manager can make use of a timeline to perform multiple purposes and not confuse with too many tools. Irrespective of the total duration proposed, use these templates and see your efficiency levels growing!


All the templates listed in this post can actually groom your managerial skills at no additional costs. It also becomes handy for you to present the report to your stakeholders at the end of each milestone. This is not a painstaking task and is absolutely perfect to lean for anyone who wishes to organize life better and also avoid overheads on a weekly or monthly basis. If you liked them, do share them with your friends.

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