Have you ever thought of why you encounter a specific problem repeatedly?
The problem may be as petty as going to your office at a delayed time or the problem may be as major as a key component fault in the machinery.
However, the analysis technique/process is the same and is commonly called the root cause analysis.
The great part about root cause analysis process is it is applicable to errors in procedure, failures, human errors and any fault under the sky.
To solve problems at an ease, you should opt for templates.
Before we tell you the reason, take a look at some of the templates we have to offer so you can manage this issue and your team easily.
Download Printable Root Cause Analysis Templates (Excel & PPT)
The notion of a root cause analysis is to promote the quality of service or product and streamline the workflow in such a way that the episode does not repeat anymore.
It is used to make sure that the problem aka root cause behind any issue in the workflow can be detected and then by putting in a system at place it can easily be solved.
It is a really important process in organizations to make sure the efficiency of any project is at its peak and whatever problems that are coming in the way to achieve maximum efficiency can be eradicated by doing a through analysis on them.
Here are a few steps to begin with the problem analysis.
- Always list the problems faced, small or big, major or minor by the team.
- Collect data (historical and existing) before your team get into the problem analysis.
- Don’t just spot the problem but also its causes and draft the solutions to the questions.
- Also link the causes and solutions with actionable strategies to solve the problem.
- Do a pilot run of the process with your team before you implement as the permanent solution.
The WHY template given here is widely used by companies to perform extensive and accurate determination of the root cause.
Unlike the generic templates that determine causes in general, this template gets deeper into the cause of the problem and tries to identify the ones that are major and recurring in nature.
Once the analysis is done, they can take required steps in order to eliminate those recurring problems that has been hampering the efficiency of the projects.
To maximize the effectiveness of these, make sure to produce a report comprising of event detail and solution chosen.
That helps to keep a record of all the problems found and the actions taken in order to eradicate them.
This is done to ensure that if the same issues repeat in future, there already is a detailed guide on how they can be resolved, rather than starting from the scratch again.
The good thing about the these is that we have mentioned in this article is that all of them are printable and ready to use.
As they are already aligned and formatted, you just have to download and begin using.
In order to download, them, you can either click on the download link provided next to them or you can simply right click on any image and select the “Save image” option from the popup menu that appears. It’s all very easy and simple.
Filled RCA Examples
If you are new to the concept of root cause analysis, you should be informed that this is extremely simple to use.
You can either write it as points or create a flow diagram or just follow the examples given in this section.
Having gone through the filled forms, it is understandable that root cause analysis gives accurate results.
Since certain organizations try to assess the error rate on a weekly basis, it is advisable to differentiate the events with respective keywords that happened.
This idea can make the tools and records easily identifiable too.
Potential Action Plans
It is essential to implement a potential solution for every root cause identified.
While the ones listed above allow the users to identify the cause for a problem, you need an action plan template to connect the cause to the solution.
Check out the underlying ones and help yourself.
When the 5 whys action plan is under preparation stage, the ideal way to maximise productivity is to assign team members to perform corrective actions within the stipulated time, just like a work order template.
Designating proper tasks to different team members along with a data report like this ensures that their following efficiency will grow as they already know what mistakes can be made by them and how they can avoid those often by simply following these sheets based rules to focus.
There are many methodologies like DMAIC, 5 whys, fishbone diagram and Pareto diagram that are used to assess the root cause for a specific problem.
However, if you are new to this subject, these templates are all that you need to prevent errors in your operations in the near future.
They are simple, efficient and useful for better outcomes.
Also, check out some good free project timeline templates to start managing your projects better.
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