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11+ Printable Vehicle Maintenance Log Templates

Feautred Image: Vehicle Maintenance Log Template Examples

For every vehicle owner, inspecting it closely and maintaining it as per schedule is tedious.

Have you been on the same page too? Then, this is for you!

Vehicle maintenance log is for every owner who needs an easy to maintain and customizable template to make note of the vehicle repair dates and set a reminder accordingly.

Free Vehicle Maintenance Log Templates in Word & Excel

For Commercial Use

Vehicle Maintenance Log

An easier and editable spreadsheet version is here:-

When you want to get things right, you need expert assistance.

In the field of maintenance, you need templates that have predefined variables to assess the car maintenance work.

If you were to create one, there is a likelihood that you may miss the variables or the parameters like date, miles that need to be noted before and after inspection.

As the first step, go for blank templates such as the ones listed here to ease your maintenance task.

Vehicle Maintenance Log

The advantage of these templates is you can directly begin using them and convert all those documents and bills into a record.

If you are using it for your personal one, then the following format can ease the job.

Vehicle Maintenance Log

Alternatively, if it is an auto, find the below image and make use of this format.

Printable Vehicle Maintenance Log

For Car

Businesses handling a fleet of automobiles set specific intervals to assess the condition.

For instance, a taxi firm assesses daily and lists the trip starting meter number and ending and evaluates the mileage.

All these factors are treated as indicators of profitability that a automobile can assure.

best Vehicle Maintenance Log daily printable share terms with cost information performed budget

On the other hand, automobiles/cars are also scheduled for weekly maintenance and there is a ready-made format you can find below to handle such an instance.

VM 2 weekly printable excel VM 14

For Truck Fleet

The primary challenging about maintaining a fleet of automobiles/car is not about the number but about the intricate inspection to track that will consume excessive efforts.

For instance, when you are managing the privacy of a truck, there is an increased number of tires and other parts that influence the suspension and brakes.

Hence, one has to track and pay attention to the details and ensure that all of them are in working condition as these vehicles travel longer distances and do not have access to mechanics instantly.

Here are a few that can help you out:

Car Excel Printable - Vehicle Maintenance Log Template Service Maintenance record Free Service Maintenance record

If you are running short on clock and wanted to do an emergency assessment, there is a template to aid you.

Free Service Maintenance record

Why should you use it?

Despite just reminding the owner about the monthly checkup, it also allows you to do a number of things.

  • A log allows you to include all the essential components of your vehicle like brakes, battery condition, oil change, mileage, lubrication, and suspension and keep an eye on their statuses .
  • This maintenance log enhances your safety by letting you inspect problems in your vehicle in prior.
  • Irrespective of the type, size, and brand, this record works and extremely useful when you are managing a fleet of vehicles.
  • Well maintained vehicles are less vulnerable to accidents and repairs.
  • Maintaining a record can let you assess the quality of the brand, life and things to alter in due course.

If you are an organization handling a number of trucks, it is a good idea to allocate a record for each truck and this can save your time and money.

Tips for better maintenance

The key to maintaining your vehicle effectively does not entirely rely on a record just like completing a business successfully does not entirely depend on a work order.

The first step is to keep the automobile manual handy so you can make a note of the schedule and abide by it. Additionally, it also offers basic instructions to keep your vehicle running include oil and air pressure.

The second step is to assess before you use. The common practice followed by people is to directly use the vehicle whenever needed. Now, this is where the problem begins as you have no idea about the battery condition, fluid levels, and tire alignment.

It is important to allocate a few minutes of your time from the date to assess and understand the condition before use.

The final step is to let others use the record too. The log is maintained by only one person and there are chances when the person is neither available nor has entered details for quite some time.

As a result, preventive maintenance never comes into the picture. In such situations, it is a good idea to have one more person who can enter details on your behalf and keep it updated. This is the key to prevent deterioration of your vehicle.

Also, you can use authorization letters and some blank checks here to facilitate the work when the required person is not there.


Now that you are one step short, choose the Vehicle Maintenance Log Template that can fit your need and easy to use and customize the fields of your choice and start using.

Sara Cemin

Hi, I am Sara Cemin and I’m all about designing meaningful stuff such as templates, Forms that are required in various activities of business and academics.I take a research-driven approach to cumulate the best templates on any topic,